Privacy Policy

Verifyman Technologies Pvt Ltd ("Verifyman", "we", "our", "us") provides identity and background verification services for businesses and institutions. This Privacy Policy explains how we collect, use, store, share, and protect personal data when you use our website, dashboard, APIs, and verification services.

1. Scope

This policy applies to personal data processed through our digital platforms, verification workflows, support channels, and related services delivered in India.

2. Data we collect

• Identity information (name, date of birth, government ID details, photograph, and related KYC fields).
• Contact details (email, phone number, address, employer information).
• Verification data (employment history, education details, address checks, criminal/court-related check status where legally permitted).
• Technical data (IP address, browser type, device identifiers, logs, cookies, and API metadata).
• Consent and audit records (time, method, scope, and source of user consent).

3. Purpose of processing

• To conduct identity, background, and compliance checks requested by authorized customers.
• To meet legal and regulatory obligations, fraud prevention, and audit requirements.
• To maintain platform security, service quality, and customer support.
• To improve our products, workflows, and reporting accuracy.

4. Legal basis and consent

We process personal data based on valid consent, contractual necessity, legitimate use for fraud prevention and security, and applicable legal obligations. Where required, we rely on explicit consent collected by our customers or directly through our systems.

5. Indian law compliance

Verifyman is designed to align with applicable Indian data protection and digital laws, including the Digital Personal Data Protection Act, 2023 (DPDP Act), Information Technology Act, 2000, and related rules as applicable to service providers and data fiduciaries/processors.

6. Data sharing

We may share personal data only as needed with:

• Authorized customer organizations initiating verification requests.
• Government/public databases, academic institutions, employers, and other lawful verification sources.
• Trusted subprocessors (cloud, communications, monitoring, and support vendors) under strict contractual controls.
• Law enforcement or regulators where legally required.

7. Cross-border transfers

If data is processed outside India, we apply contractual and technical safeguards consistent with applicable law and customer commitments.

8. Data retention

We retain data only for as long as necessary to deliver services, satisfy legal/audit obligations, and resolve disputes. Retention duration may vary by verification type, customer contract, and statutory requirements.

9. Security controls

• Encryption in transit and at rest for sensitive data.
• Role-based access controls and least-privilege permissions.
• Audit logs, monitoring, and incident response workflows.
• Periodic security testing and operational controls.

10. Data principal rights

Subject to applicable law, individuals may request access, correction, update, erasure, consent withdrawal, and grievance redressal through the contact details below.

11. Cookies and tracking

Our website may use cookies and similar technologies for session management, analytics, security, and user experience. You can control cookies through browser settings.

12. Government affiliation disclaimer

Verifyman is a private technology company. We are not a government authority. Where government records are referenced, it is solely for lawful verification purposes.

13. Grievance and contact

For privacy requests or complaints, contact: [email protected]
For general support: [email protected]

14. Policy updates

We may update this policy from time to time. Material updates will be published on this page with a revised "Last updated" date.